CHECK THE SHARING SETTINGS OF YOUR COMPANY'S DOCUMENTS
Why do you need to know what is shared and with whom?
Google Drive is great. It allows you to store all types of files, collaborate on documents in real time and share them with anyone in the world with a few clicks.
But what happens when the project is done, when you have terminated the cooperation with your client or your employee has left?
Google Drive cannot help you with that yet. That’s why sharing files within the domain or outside it could be a security risk. Why?, you’re asking.
All confidential files such as contracts, financial reports, salaries or business offers could easily be shared with an unauthorized person.
This probably doesn’t happen at your company.
But don't you would like to check it anyway?
George works in the finance department. He has a folder with invoices where a few files are visible to the whole domain.
Nobody (not even the administrator) has specific access to this folder, but those few files could easily be found via the “Shared inside the domain” function.
Jane used to work with the Salaries Spreadsheet. She quit her job one month ago and her thousands of files were transferred to another employee.
Thanks to the Google Drive Audit tool the IT manager found out that this spreadsheet was shared with her private gmail.com account and she still had access to it.
Robert works with all kinds of contracts and he made some copies which he saved on his Google Drive. But those files weren’t shared with anybody and nobody knows those files even exist.
The Google Drive Audit tool found that even though there is an internal rule that forbids the copying and downloading of files from the company structure, Robert saved 26 files for offline use and some of them were shared on his personal account.